Frequently Asked Questions at our Hotel near University of Georgia
Do you have questions concerning meetings, weddings, and private events?
Explore our list of questions here or contact our Sales department at 706.433.1853. We’re happy to help!
Yes, direct billing can be set up with approved apllication. Your sales manager has the necessary forms to apply for direct billing.
While we are often able to offer discounted pricing for Melting Point shows to hotel guests, free admission cannot be guaranteed.
We require that all food & beverage be provided by the Foundry Park Inn & Spa’s catering department as required by our Health Department license.
Yes, you are welcome to supply any a/v equipment you may need. We are also able to provide for any a/v needs you might have.
You can rent the room for any period of time you would like. A typical rental is 4-8 hours.
Your room rental fee includes the use of the meeting space, tables, chairs, house linen, set-up, and clean-up.
Planning a wedding is a daunting task, with many details to cover. The Foundry Park Inn strives to make wedding planning as simple and convenient as possible for all of our Brides!
Below you will find some answers to our most frequently asked questions to help get your planning off to a great start!
Yes! Blocks can range in size from 5-25 rooms. There is no charge or fee to set-up a room block, only a credit card number is required. A special rate is offered for your guests, which is lower than our average weekend rate.
Since we have a number of unique banquet spaces, banquet room rental rates depend on your date, size, and type of event. First priority for banquet space is given to events with hotel room blocks.
Since we have a number of banquet spaces at The Foundry Park Inn, room rental rates are dependent on the date, time of day, size and type of event.
As a rule of thumb, weddings book about 12 months prior to the date of the wedding. Should you wish to book earlier than 12 months, please ask your sales manager about early booking policies. Events with hotel room blocks are given first priority when booking an event.
Should you have flexibility with your date, non-Saturday weddings (with the exception of holiday weekends) are given a considerable room rental and hotel room block discount.
Due to specific liability policies & licensing, all food and beverage (including alcohol) must be provided by the Foundry Park Inn with the exception of the wedding cake. We do provide wedding cakes; however should you wish to bring your own a cake plating fee of $1.50 per person with a $150 maximum will apply.
Yes. Food and beverage minimums are required for each catered event and depend on your date and time of day. Generally food and beverage minimums are set on a per person basis. Due to the high demand of peak booking dates and seasons, higher food and beverage minimums are required on specific dates throughout the year. Generally these dates range from April-June, September & October.
Only with weddings of 50 or less guests can we accommodate both a traditional ceremony and reception in the same venue. We strongly advise you to have a separate location for each event. The Foundry Park Inn has a number of ceremony locations as well as a variety of reception locations that help to provide a smooth and convenient transition from ceremony to reception.
We do recommend that you make an appointment so that we can ensure that you will meet with a Sales manager to discuss all the details and to answer any questions that you may have.
We are also looking to host a rehearsal dinner & post wedding brunch, can you handle these and if so where?
We have many different venues that can accommodate your weekend’s wedding events. The size and type of the event will help to determine which locations would be the best fit.
What ceremony locations do you have? If I choose to have a pavilion ceremony what happens if it rains the day of the wedding?
We have three ceremony locations. Please see our space capacity charts for details on capacities. Also, The Hoyt House Pavilion does include optional sides and heaters in the case of inclement weather.
Rehearsal times will be scheduled like any other event. We do offer you a time and space to rehearse at no charge but you may have to work around other events at the Inn. While we always try to accommodate rehearsals in the true ceremony location, we cannot always guarantee that your rehearsal space will be in the same space as your ceremony.
All space rentals include use of the space for 4 hours for the duration of your event. We do guarantee the space to be available to you or your vendors two hours prior to your event starting time.
Afternoon receptions can start as early as 10:00am and must be completed by 2:30 pm. Evening receptions may start as late as 8:00pm and must be completed by 12:00 am. Hoyt House Pavilion evening receptions must be completed by 11:00 pm due to noise ordinance.
Overtime charges may apply, please speak with a sales manager for full details. You do have the option of adding extra hours to your event for an additional $300 per hour.
The Foundry Park Inn requires a signed contract and deposit in order to hold space.
Once you have decided on your date, your sales manager will send you a contract for your banquet space and hotel rooms (if applicable). The contract gives you the first right of refusal should another client request your date and banquet space.
The Foundry Park Inn accepts most major credit cards and certified checks.
The initial deposit of $200 per banquet space is due when you first sign your agreement; the next payment of 50% is due 30 days prior to the event. The final payment is due along with the final guaranteed number of guests one week prior to your event date. All deposits are non refundable.
Should the Event not be held at the Foundry Park Inn or it is canceled, all deposits are forfeited.
Should your originally contract space be unable to accommodate your guests, we will do everything we can to relocate your ceremony or reception to a larger area based on availability. If we are unable to move your event to another area, other arrangements may need to be made such as tent rentals, etc.
While your sales manager will work with you in planning all the details of your event, we do not offer day-of coordination for your wedding ceremony or reception. Please ask your sales manager about Athens wedding coordinators that do offer special package pricing for events at The Foundry Park Inn.
Absolutely! Many of our wedding contacts are out of state or hours away! Our sales managers will work with you through email, phone conversations, or mail to make sure that all the details are covered.
We offer an array of children’s meals, or children under 10 may eat your wedding meal for one half of the meal price.
We offer 3-4 Bridal Open House & Tasting events per year. Our tastings are a great way to view all spaces, suites, try an array of menu selections & wedding cakes! These events are typically scheduled on Sunday afternoons to better accommodate busy schedules.
Should you be unable to attend one of our Bridal Open Houses, we are happy to schedule a private tasting for 2 guests. These tastings include 4 menu items and 2 cake types. Private tastings must be scheduled during weekday lunch hours.
Our sales managers can work with you to ensure that your wedding is customized to reflect your vision.
We are happy to recommended vendors that have successfully worked with The Foundry Park Inn in the past, or you are welcome to provide your own florist, photographer, officiate, music, transportation, or videographer!
I have a lot of out of town guests who will need to stay at The Inn. How does a hotel room block work?
We will be happy to offer a special block rate for you and your wedding guests. Please inquire with your sales manager for specific pricing.
I have a lot of out of town guests who will be staying at the Inn, what is available on property to keep them busy?
The Foundry Park Inn is a full service hotel that offers many options for your guests to fill their time. In addition to our convenient downtown Athens location, we offer an array of spa services, and our onsite music venue – The Melting Point – is sure to keep your guests entertained. Our pool is open Memorial Day through Labor Day.